DRIMS
OpenSPP DRIMS (Disaster Response Inventory Management System) is a digital platform designed to manage disaster relief supplies from donation to delivery. It enables governments and humanitarian partners to track relief goods, manage warehouse inventories, coordinate requests from field teams, and monitor deliveries during emergency operations. By providing real-time visibility of stock levels, operational workflows, and distribution activities, DRIMS helps response teams deliver assistance more quickly while maintaining transparency and accountability across the humanitarian supply chain.
Donation and supply management
DRIMS supports the management of relief donations from the moment a contribution is pledged until the goods are received and added to inventory. The system records key information about incoming supplies and ensures that donated goods are inspected, documented, and tracked before they are distributed during response operations.
- Register donor pledges and announced contributions
- Record quantities of pledged versus received goods
- Capture inspection results and item condition after arrival
- Assign lot numbers and track expiry dates for stored goods
- Automatically create inventory receipts when goods are accepted
Inventory and warehouse management
The system maintains real-time visibility of relief inventory across a network of warehouses involved in disaster response. Warehouse staff can manage stock movements, monitor inventory health, and ensure that supplies are available where they are needed most.
- Maintain inventory across multiple warehouses
- Track stock quantities and item categories
- Monitor lot numbers and expiration dates of stored goods
- Provide visibility of stock availability across locations
- Monitor inventory value across warehouses during operations
- Support warehouse-level inventory monitoring
Request and approval workflows
DRIMS replaces paper-based coordination with structured digital workflows for requesting relief supplies. Field teams can submit requests linked to specific disaster incidents, and these requests are automatically routed to appropriate coordinators for review and approval.
- Allow field officers to submit requests for relief supplies
- Specify destination areas, requested items, and priority levels
- Route requests automatically to designated approvers
- Enable coordinators to review stock availability before approval
- Support approval, rejection, or modification of requests
Dispatch and delivery management
Once requests are approved, DRIMS manages the dispatch of relief goods and tracks deliveries to their destinations. The system records logistics details and maintains documentation throughout the distribution process to ensure traceability.
- Create dispatch orders from approved requests
- Generate waybills with shipment and item details
- Record transport details such as vehicle and driver
- Capture proof of delivery including recipient confirmation
- Track returned, damaged, or excess goods after delivery
Operational monitoring and alerts
DRIMS provides dashboards and automated alerts that allow disaster response leaders to monitor operations in real time. These tools highlight key indicators and notify teams about potential operational issues before they become critical.
- Display dashboards with key operational indicators
- Monitor active disaster incidents and warehouse activity
- Track pending supply requests and fulfillment progress
- Generate alerts for low stock levels
- Identify requests approaching service-level deadlines
- Flag inventory items nearing expiration
Underlying foundations
System interoperability
Comprehensive documentation explains how systems can be integrated, including API documentation, data format specifications and usage guidelines. This ensures that the platform can communicate effectively with different systems, improving the implementation and delivery of social protection programs.
- Comprehensive documentation including APIs
- Message queues
- Authentication and authorization mechanisms
- Error handling and logging
- Rigorous testing, validation and compliance checks
Data privacy and security
The platform can be easily adapted to comply with relevant data protection and privacy laws. Security controls and audits ensure that personal or sensitive data and transactions are protected. Through active engagement with the open-source community, our team has the latest information on privacy and security related to open-source software.
- Strong access controls and management
- Consent management
- Customizable audit logs
- Data encryption protocols
- Secure data sharing with third parties
